Early access · No credit card

Every lead, every channel, in one inbox.

Web forms, Meta Lead Ads, WhatsApp, Telegram, and email. Captured, deduped, routed, and followed up automatically. Built for teams that can't afford to leak revenue.

Get started, it's free →
Free while in early access·No credit card·Self-hosted available
app.leadstream.io / inbox
WA
+971 50 ··· 4421
Hi, interested in the 2BR at Marina Heights
Sarah K.
Routed · 2.4s
Ad
Reem Al-Hashimi
Meta Lead Ad · MBA Spring intake
Omar D.
Replied · 4m
Fm
Khalid Al-Otaibi
Form: Audi Q8 test drive · Riyadh branch
Layla M.
Routed · 1.8s
Tg
@nouraf
Telegram bot · pricing inquiry
Yousef A.
New
00:00captured
00:02routed
00:05first reply sent
First-reply latency
2.4s
p50 across channels · last 24h
Today · funnel
412
received
389
valid
347
enriched
82
won
High-confidence: 94%
Plays nicely with
PDPL-UAE GDPR SOC 2 in progress

The before

Five tabs. Lost money.

Leads pile up in WhatsApp and never reach the CRM.
Reps reply 3+ hours late. Conversion drops 21% per hour after minute one.
Zapier glues five tools together, and breaks at month-end.
A broken Zap means Tuesday's leads vanish silently. You find out Friday.
HubSpot Pro + Zapier + SendGrid + Calendly.
$1,500+/month before anyone writes a single follow-up template.
Reports show big numbers, but the wins don't add up.
You can't tell which channel actually paid back. Every month is a guess.

One bad hand-off doesn't lose one lead. It costs you the entire pipeline that lead would have referred.

The product

Collect. Automate. Manage.

Three peer pillars. Same weight, same depth, same density of detail. The way the product is actually built.

01 / Collect

Six channels.
One inbox.

Zero copy-paste.

A web form, a Meta Lead Ad, a WhatsApp message, a Telegram bot, an email to sales@, or any third-party tool. All arrive in the same Inbox, with the same de-dupe, the same enrichment, the same lifecycle.

  • Hosted forms with built-in spam protection
  • Meta Lead Ads with a built-in safety net
  • WhatsApp messages turn into leads automatically
  • Telegram bot for inquiries
  • Email inquiries with phone numbers picked up automatically
  • Connect any tool with a simple link
  • Google Sheets. Paste a URL, map columns
02 / Automate

Inbox to first reply
in under 5 min.

Without writing code.

Routing rules, templates, triggers, and multi-step sequences. Nine recipient strategies across six delivery channels. Business-hours-aware. Stop-on-reply. Skip-duplicate. AI agents you can budget-cap.

9routing strategies 30starter templates 11trigger types 6delivery channels Stop-on-reply Skip-duplicate Business-hours AI score · suggest
New lead → Conditions? → Route → Template → Sequence → Outcome
03 / Manage

Wallboard, audit log, an answer.

For every "where did this lead go?"

Real-time wallboard, honest funnel analytics that exclude duplicates, attribution with confidence tiers (we never fake "high" when we don't have it), per-sender deliverability, dead-letter queue with replay. Multi-brand from day one.

  • Wallboard refreshes every 5s, for the floor TV
  • Funnel: received → validated → enriched → won
  • Activity log exports to CSV for compliance
  • Email sender authenticity built-in
  • 4-tier attribution confidence, never fabricated
  • Multi-brand: theme · timezone · jurisdiction
  • Failed deliveries queued for one-click retry
Sarah K.24/30
Omar D.18/25
Layla M.21/28

60-second skim

From lead to logged in 5 steps.

01
Connect a channel
Paste a Meta Page token, scan a WhatsApp QR, drop a Google Sheet URL, embed a form. ~2 minutes per channel.
02
Map your fields
Drag the sheet's "Email" column to email. Repeat for the 7 canonical fields.
03
Set a rule
"Route hot leads from Meta Ads to Sarah, others round-robin." Visual rule builder. No SQL.
04
Pick a template
Start with one of 30 ready-made templates, edit in place. Every change is version-tracked.
05
Watch the wallboard
Leads flow in, get assigned, get worked. Deviations alert in real time.
See it in action →

Use cases

Built for the teams that hand off the most.

Real-estate teams burn 30% of leads to slow follow-up. LeadStream catches every Meta Lead Ad, every Property Finder lead, and every WhatsApp message in the same inbox, then routes by property type and rep specialization.

Replies scheduled through WhatsApp Business templates pre-approved by Meta.

≤ 3-second routing · sub-5-minute first response · audit-ready activity log

Capture inquiries from your website, Meta Ads, and WhatsApp. Auto-assign by branch and brand. Multi-brand under one account (Audi, Porsche, and Bentley dealers, with separate sender domains).

Verified email confirmations. Every state change shows up in the activity log.

Per-brand sender domain · branch-level routing · verified confirmations

Hosted application forms with conditional logic. Only show "GMAT score" if "Master's". Auto-tag by program, route to the program's admissions counselor.

Drip a 5-step sequence that pauses the moment the student replies on any channel.

Conditional forms · program-level tagging · stop-on-reply across channels

A holding co with five F&B brands runs them on one LeadStream account, each with its own theme, timezone, sender domain, and consent jurisdiction.

Permissions scope each rep to their brand. The CFO sees the consolidated funnel.

Per-brand isolation · scoped permissions · consolidated CFO view

Differentiators

How we compare.

LeadStream HubSpot Sales Zapier-glued stack Salesforce Pro
Unified inbox · web + Meta + WhatsApp + Telegram ✓ Native ⚠ Add-ons build it ⚠ Pardot only
PDPL-UAE / KSA activity log ✓ Built-in custom field build it custom
Multi-brand under one account ✓ Per-brand theme + sender + jurisdiction ⚠ Multi-hub costs extra ✗ ✓
Honest attribution (no fake confidence) ✓ 4-tier confidence ✗ Always "high" ✗ ✗
Lives in your ERP. Same database, same login ✓ ✗ Separate SaaS ✗ ✗ Separate SaaS
Cost for 10 reps Free (early access) $1,500/mo $800 + glue $2,500+/mo
Time to leak first lead Engineered for ≤ 3s Variable When a Zap breaks Variable

Comparisons based on public pricing as of April 2026. Vendors who disagree, write to info@vivid360.io and we'll update.

Feature deep-dive

For the buyer who's already 80% sold.

Capture · everything inbound, in one place

Seven inbound surfaces, one unified lead model. Every channel ships with the tricky bits already handled. Secure handoffs, duplicate detection, and verification all built in.

Hosted forms

Share links, QR codes, and built-in spam protection. Embed anywhere.

Meta Lead Ads

Connected with a backup safety net. Catches leads when Meta's delivery fails (not "if" but when).

WhatsApp inbound

The first message from an unknown number becomes a lead. Replies thread together. Group chats are skipped.

Telegram bot

Secure inbound from a Telegram bot. Photos and voice messages are attached automatically.

Email alias

Send to sales@yourdomain. The sender becomes a lead, phone numbers are pulled from the message, and replies thread together.

Connect any tool

Securely receive leads from any third-party app. Visual field mapping handles the rest.

Google Sheets

Paste a sheet URL, drag your columns to fields. Duplicates are skipped automatically.

Routing · nine strategies, one DSL

Match leads to the right rep with the strategy that fits the team. Filter DSL on every rule, quiet hours per recipient, circuit breakers per channel that auto-fall back to email when WhatsApp is down.

  • 01 AssignedExplicit user
  • 02 TeamFirst available on a team
  • 03 Round-robinFair per-team rotation
  • 04 WeightedBy configured weight
  • 05 Capacity-awareLeast-loaded gets it
  • 06 Skill-basedMatch skill_tags
  • 07 RoleFirst user with role
  • 08 Team-leaderEscalation only
  • 09 Specific usersPin list

filter: source = "meta_lead_ads" AND budget > 100k → team:closers

Templates & sequences · the work after the route

30 ready-made starters across 8 categories. Each template renders to fit the channel. The same template becomes a styled email and plain text on WhatsApp. WhatsApp Business approval status is tracked inside the product.

Multi-step sequences

Branch logic, loop detection, and business-hours aware. A 9am-Riyadh step never fires at 4am-Dubai.

Stop-on-reply

Detected across all channels. A WhatsApp reply silences the email drip.

Skip-duplicate guard

A trigger that has already sent to the same recipient won't fire again. Configurable per trigger.

WhatsApp approval status

Templates still under review are blocked from sending. Status reflects Meta's review in real time.

Compliance & deliverability · evidence, not promises

An activity log records every change. The email setup gives you the records to copy into your domain. A daily verifier confirms everything is in place.

Activity log

Locked, filterable, searchable. One-click CSV export for PDPL, GDPR, and TCPA. The log itself is auditable.

Email sender authenticity

Industry-standard sender authentication for inbox deliverability. Reports show you who's spoofing your domain.

Suppression list

Bounces and unsubscribes never get re-mailed, regardless of template or sequence.

Warmup enforcement

New sender domains follow a daily-volume curve that auto-throttles outbound to protect your reputation.

Honest attribution · the under-marketed differentiator

Every lead carries a confidence level. We never round unknown up to high. The funnel chart shows them separately, so the CFO knows what's verified vs. assumed.

highForm submission tied to an active ad campaign. The strongest signal we have.
mediumTracking codes are present, but the exact ad click can't be matched.
inferredBest guess based on the channel and the page they arrived from.
unknownWe genuinely don't know, and we tell you so.

Security & compliance

Built for regulated teams.

1Data residency

Self-hosted or on your private cloud. Your DB, your AWS, your control.

2Multi-tenant isolation

company_id on every row, every index, every query. Tenant audit-tested.

3Sign-in

Uses the same login as your ERP. No second password to manage. Single sign-on supported.

4Encryption at rest

Industry-standard database encryption. Credentials are stored in a secure vault.

5Encryption in transit

Modern TLS for every connection, including incoming lead deliveries.

6PDPL-UAE / KSA

Per-brand consent rules. Per-lead consent state. CSV export for subject-access requests.

7GDPR

Right-to-be-forgotten via lead delete. The activity log records the deletion.

8Verified inbound

Every incoming lead is signed and verified. Tampered requests are rejected at the edge.

9SOC 2

In progress. Write to security@ for the current letter.

PDPLGDPRTCPAVerified emailModern TLSSigned inbound

Pricing

Free while we're in early access.

Every channel, every feature, every seat. No credit card, no trial timer, no per-seat math. Pricing comes later, with notice.

Free
while we're in early access

A single full-width plan instead of a tiered grid. There's nothing to pick. Use it.

  • All 6 inbound channels + Google Sheets
  • All 6 delivery channels
  • Unlimited seats
  • Unlimited brands under one account
  • All 30 starter templates
  • All 9 routing strategies
  • Sequences with branch logic + stop-on-reply
  • Skip-duplicate guard on every trigger
  • Full email sender authentication setup
  • Suppression list + warmup enforcement
  • Activity log + CSV export (PDPL · GDPR)
  • Failed deliveries queued for one-click retry
  • Self-host or run on our infrastructure
  • Full developer API for any integration
  • 4-tier confidence attribution
  • Three AI agents with budget caps you control
What "free" means right now
  • Early access. Free means free. No card, no trial countdown, no surprise bill on day 30.
  • You provide the AI keys (OpenAI, Anthropic). AI usage is billed by your provider, not by us. AI is off by default and budget-capped per agent.
  • You provide your outbound credentials (SMTP, WhatsApp Business, Telegram bot token). We don't mark up gateway fees because we don't run a gasteway.
  • If we introduce a paid tier later, early-access tenants get 3 months at the equivalent of free, and we'll tell you 30 days before any change. No retroactive billing, ever.
Get started → Self-host instead
No tiers · No "contact sales" · No locked features

FAQ

Real objections, tight answers.

HubSpot and Salesforce are CRMs. LeadStream is the layer between channels and your CRM. We capture, dedupe, and route, then either sync to your existing CRM or use the one inside Vivid360. Most customers run us alongside HubSpot, not instead.
No. Most customers replace 80% of their Zaps with native LeadStream actions, and the rest stay on Zapier. We don't need to be your only automation tool, just the one that owns the lead lifecycle.
It's a module inside the Vivid360 ERP. You can self-host or run it on your private cloud. Same database as the rest of your ERP, with no data sync and no separate login.
Each template carries an approval state we track end-to-end. When a template is still under review, the system blocks sends until Meta approves it.
Failover rules kick in. If WhatsApp delivery fails, the next attempt routes through email. Nothing drops to a black hole. Every failure is queued with a one-click retry button.
Right now, nothing. Every feature, every seat, every channel is free. No card, no trial timer. If we introduce a paid tier later, early-access accounts get 12 months at no charge and 90 days' notice before any change. No retroactive billing.
We're early. We'd rather have 100 teams using LeadStream and giving us feedback than 100 demo calls a month. AI usage runs on your own provider keys, and your sending credentials are yours. There's no catch, just a stage.
One-click CSV export of every lead, every activity log row, and every template version. Your data is yours. We don't hold it hostage.
Yes. A full developer API, fully documented. Every UI action calls the same API, so nothing is locked away.
Three opt-in capabilities: translate, intent score, and suggest reply. Each has an independent monthly budget cap. AI is off by default. When the budget hits zero, capture and routing keep working. Only the AI feature pauses.

Stop running sales on five tabs.

Replace your lead-handling stack in an afternoon. It's free while we're in early access, your data stays yours, and we'll personally walk you through setup.

Get started, it's free → Book a 20-minute demo
No credit card · Self-hosted available · PDPL + GDPR ready · Leave any time, take your data with you